The Edward G. Irvin Award

The Edward G. Irvin Undergraduate Chapter of the Year Award is the highest Grand Chapter award available to undergraduate chapters for outstanding achievement. The undergraduate chapters nominated must have at least seven (7) members who are financial with the undergraduate chapter, Province, and Grand Chapter. The three categories are shown below.

  • A chapter with at least seven but not more than 20 members in good standing with the Fraternity at the Grand Chapter, Province and chapter levels is in the small chapter category;
  •  A chapter with at least 21 but not more than 30 members in good standing with the Fraternity at the Grand Chapter, Province and chapter levels is in the medium chapter category;
  •  A chapter with more than 30 members in good standing with the Fraternity at the Grand Chapter, Province and chapter levels is in the large chapter category.

The Achievement Commission will select and recommend to the Grand Board for approval only one chapter in each category.

Petitions for the undergraduate chapter of the year award must be typed and submitted on a standard form secured from the Fraternity’s International Headquarters.  The petition must be typewritten and the chapter’s achievements summarized in no more than seventy-five (75) pages. The original petition must be sent to International Headquarters and postmarked within fourteen (14) days of the end of the Province Council. Additionally, within the same time frame, a hard copy of the petition should be mailed by the petitioner to the Chairman and each member of the Achievement Commission. Or, rather than mailing a hard copy of the petition to every member of the Achievement Commission, the petitioner may elect to upload an electronic copy of the petition to the electronic storage location (the Box) that is described on the petition instruction form. The deadline for processing the petition remains the same.

  1. Send one (1) Original to the Chairman of the Achievement Commission OR upload a pdf copy of the petition to the File Storage repository as discussed in item (4) below.
  2. Send one (1) copy to each Achievement Commission Member OR upload a pdf copy of the petition to the File Storage repository as discussed in item (4) below.
  3. You do not need to get the Executive Director’s signature prior to submitting your petition. The signature will be affixed once International Headquarters receives its copy.
  4. A PDF copy of the petition may also be “uploaded” into the File Storage Repository approved by the Grand Board for subsequent evaluation. The PDF file must also be filed no later than 14 days following the candidate’s Province CouncilPlease note that uploading the petition to the File Storage Repository (the BOX) can be used in lieu of mailing copies to each member of the Achievement Commission, although each petitioner is still required to mail one (1) copy of the petition to the International Headquarters.

(The instructions for uploading your PDF file are found below.)

Candidates are encouraged to prepare their petitions in advance of their Province Council so that after receiving the Province Certification as described in PART III below at their Province meeting, they may distribute their petitions as described above well in advance of the 14-day deadline.  These procedures are designed to enhance the overall efficiency of the submission and review protocols that govern the award process.

A mailing list of the Achievement Commission/Committee members can be obtained from International Headquarters.  Petitions are accepted only in the year of a Grand Chapter Meeting.  Consideration will be given only for activities occurring from Province Council to Province Council.